Multiple signers
Manager, employee and witness roles with different rules per flow.
Vivo Digital Signature Platform
Vivo needed a secure way to send, sign and track HR documents at scale. The platform manages envelopes for terminations, voluntary resignations and custom flows, with multi-party signing, notifications and a dashboard that shows where every document stands.
High-stakes documents, manual follow-up.
Termination and onboarding paperwork involves managers, employees and witnesses. Tracking who signed, who refused and what was still pending required manual effort and created risk.
Sensitive moments
Offboarding communications needed clarity and care.
Status visibility
HR teams needed to see every envelope’s state at a glance.
Model the flows, then the screens.
01
Requirements
Requirements and edge cases mapped for each envelope type with HR.
02
Flows
Simple, custom and voluntary-resignation sending flows plus signing journeys.
03
Wireframes
Low-fidelity structure validated before visual design.
04
Components
A dedicated library of modals, envelopes, notifications and statuses.
Send, sign and track in three steps.
A guided sending wizard (signers, information, documents), an envelope list with clear statuses and a home dashboard summarizing available kits, pending sends and refusals.
Paperwork that moves itself.
End-to-end tracking
Every envelope’s status visible from sending to signature.
Fewer errors
Role-based steps guide each signer to the right action.
Ready to grow
Modules prepared for AI assistance, mobile and integrations.